HVAC Pricing Software: Standardize & Control Your Strategy

Pricing is where profit is won or lost. HVAC pricing software should make pricing consistent across techs, jobs, and seasons — without forcing you into a rigid system.

When your pricing is standardized, quotes go out faster and margins become predictable.

Ask three of your techs to price the same capacitor replacement. You'll likely get three different numbers. One looks up the part cost and doubles it. One uses a flat-rate book from 2019. One just guesses what the customer will pay.

This inconsistency is a liability. It confuses customers and leaves money on the table. You need a centralized brain for your pricing.

A pricing system should support real HVAC sales motion, not make your team do “software work.”

• Repeatable items: common repairs and installs as reusable line items.
• Flexible structure: flat-rate, line-item, and equipment-based pricing.
• Margin targets: guardrails that prevent accidental underpricing.
• Fast quoting: build a clean estimate in minutes, not hours.

Flat-Rate: "The price is $350." The customer likes the certainty. You are rewarded for efficiency. If you get it done fast, you make more per hour.

Time + Materials: "$120/hr plus parts." Transparent, but the customer watches the clock. You are penalized for being fast.

Our software supports both. You can have a "Service" catalog with flat-rate repairs and an "Install" catalog with detailed T&M breakdowns. You choose the strategy that fits the job.

When pricing is consistent, training becomes easier. New techs don’t have to “guess” — they follow a proven workflow.

Consistency also protects your brand. Customers notice when your estimates look clean and your pricing logic is clear.

When you don't know your numbers, fear sets in. You lower your price because you're afraid of losing the job. You compete on price instead of value.

When you have a professional estimate that clearly outlines the scope, the warranty, and the premium equipment, you can charge a premium price. You stop competing with "Chuck in a Truck" and start competing with the big pros.

Your competitors aren't posting their prices online. You're operating in the dark. But you don't need to know their prices; you need to know yours.

Focus on your required margin. If you need 50% gross margin to cover your overhead and growth goals, then that's your price. Our software gives you the confidence to stick to your guns.

Think of this software as your "Pricing Insurance." For $45/month, you are insuring your business against the risk of underpricing work.

If it stops you from underbidding just one job by $500, you've paid for the software for the year. It is the highest ROI tool in your truck.

No contracts. Unlimited users. Built for small HVAC teams that want predictable margin.

• $45/month
• Unlimited users
• Unlimited estimates and customers